Privacy notice for events

At the International Association of Bookkeepers (IAB) we’re committed to protecting and respecting your privacy.  We will always hold your information securely.  To prevent unauthorised disclosure or access to your information, we have implemented strong physical and electronic security safeguards.

With the EU General Data Protection Regulation (GDPR) which came into force on 25th May 2018 we want to ensure you are aware of how the information you provide to us at the event you attend will be processed and used.

The basis on which we process your personal information

The law requires us to determine under which of six defined bases we process different categories of your personal information, and to notify you of the basis for each category.

If a basis on which we process your personal information is no longer relevant then we shall immediately stop processing your data.

If the basis changes then if required by law we shall notify you of the change and of any new basis under which we have determined that we can continue to process your information.

The basis we will process your personal information under is:

Consent: You provide consent at the event you attend for us to record you details either by scanning your visitor badge at the event or by providing your details to us in another way.  You also give us permission to process your personal details and to email you after the event with information about the IAB.

What information do we hold about you?

We collect the information you give to us at the event.  If we scan your visitor badge then we will record the information which you gave to the organiser of the event and which is available to us when we scan your information.

How do we use your information?

We will keep a record of your personal details and will use this to send you emails about the IAB which will contain marketing content.  We will also keep a record of the nature of the enquiry you make with us at the event you attend.  Your information is not passed onto any third parties.

The communications we send to you will include an option to opt-out so you can choose to stop receiving these communications at any point.

How long do we keep your information on file?

We will keep your information on file for a maximum of 24 months and will not contact you further after this time.  This duration is under the advisement of the Direct Marketing Association.

Access to your information and correction

You have a right to request the personal information we hold about you.  If you would like a copy of some or all of your information please contact us via one of the following methods:

Email: mail@iab.org.uk

Post: Suite 5, 20 Churchill Square, Kings Hill, West Malling, Kent, ME19 4YU

Phone: +44 (0)1732 897750

If your request is manifestly unfounded, excessive or repetitive then under GDPR we are able to make a small charge for this service, taking into account the administrative costs of providing the information.  This will be dependent on the nature of the request.

We also want to ensure the information we have on file for you is correct.  You can ask us to correct or remove information which you think is inaccurate.  Please contact us using the contact details provided above.

Data portability

You are able to request a copy of the information we hold about you or ask for us to send the information to another data controller with your permission.  We can send personal data in structured, commonly used and machine readable formats, using secure methods.  You can request information about what data we hold about you, how long your personal data is stored for, who we share your data with etc.

Restriction requests

You can request that restrictions are applied to the processing of your data if for instance you believe the data we hold is inaccurate or if the processing is unlawful or we no longer have any need to process it.  You can also request that restrictions are in place where the processing is being carried out for third party reasons or public interest.

Objection requests

You can object to your data being processed for certain purposes.  If you contact us to request this we will stop processing your data unless we have a legitimate ground for continuing to process it.

Other

There is no legal requirement for you to provide us with any information.

Servers used to store your personal information are all located within the EU.

We do not use your information for automated decision making.

Cookie policy

To view the cookie policy for our website please click here: https://www.iab.org.uk/cookie-policy/

Other websites:

Our website contains links to other websites.  Our privacy policy only applies to the IAB website, so when you link to other websites you should read their own privacy policies.

What to do if you aren’t satisfied with how we handle your information:

If you aren’t satisfied with the way we handle your information you have the right to make a complaint to the relevant supervisory authority which is the Information Commissioner’s Office (ICO): https://ico.org.uk/.

How to contact us:

Please contact us if you have any questions about the information we hold about you or our privacy policy:

Email: mail@iab.org.uk

Post: Suite 5, 20 Churchill Square, Kings Hill, West Malling, Kent, ME19 4YU

Phone: +44 (0)1732 897750